Minutes of a meeting of Pamber Parish Council
held in The Memorial Hall, Pamber Heath on Monday, 12^th October 2009.

Present:                                                                           Apologies:
Cllr. K. Chapman (Chairman)                                               Cllr. G. March
Cllr. C. Goss (Vice Chairman)
Cllr. R. Gardiner
Cllr. Mrs. M. Hale
Cllr. P. Kingston
Cllr. G. McGarvie
Cllr. F.Mitchell
Cllr. Mrs. J. Tyson
Mrs. E.A.Knight (Clerk); Borough Cllr. Mrs. M. Tucker; PCSO D. May.
No members of the public attended.

156/09:

Declarations of Interest.
There were no declarations.

157/09:

Minutes of the last meeting.
The minutes of the last meeting were approved and signed as a true record.

158/09:

Matters arising and not appearing elsewhere on the agenda.
There were no matters arising.

159/09:

Public Participation.
There were no matters raised.

160/09:

Planning. 

• Planning applications:

BDB/70923: Demolition of existing garage and erection of a two storey side/rear extension and front porch. Installation of roof lights in the side and rear elevations.
Hazeldene, Bramley Road, Pamber End.
No objection

• Planning decisions:

None

161/09:

Finance.

a) Cheques for signed at the meeting:

000930:BDBC (Grounds Maint.): 852 – 53
000931: Hampshire and Isle of Wight Wildlife Trusts (s137): 350 – 00
000932: Cruse Bereavement Care (s137): 50 – 00
000933: Simmons and Sons (Valuation Memorial Hall): 192 – 50
000934: RC Saunders (Locksafe tap and keys – Allotments): 238 – 86
SO: The Benyon Trust(rental Pamber Pk to 25 Dec 09): 192 – 50                                                                                                 

b) Income received since the last meeting:

Aldermaston Tennis Club (court rental): 350 – 00
BDBC (Parish precept): 12250 – 00
Lloyds Bank interest September: 1 – 08

162/09:

Approval of subscriptions and charges for 2009 – 2010.
Payment of the following subscriptions was approved:

 CPRE; HAPTC; Local Council Review; Hampshire Playing Fields Association; Open Spaces Society.

 Tennis Club Fees remained at £300 for winter use. The allotment rental charges would be reviewed during item 167/09b.

163/09:

Police Matters.
PCSO May discussed the incidence of recent crimes along the A340 and addressed comments about the police response.

 PCSO May had liaised with the Memorial Hall Management Committee about the police proposal to erect a chain across the entrance to the site. He confirmed that the Committee now agreed to the proposal.

The clerk was asked to obtain quotations for the work. 

164/09:

Parish Regalia.
Further to the discussion at the last meeting, Cllr. Goss had made enquiries but had found that the cost of acquiring a parish badge was prohibitive and it was therefore decided to defer further action until a realistically priced badge could be found.

This item would be removed from the agenda.

165/09:

Leases.
After consideration, members agreed that they were satisfied with the draft leases for The Memorial Hall and St. Stephen’s Hall Draft and approved them.

They were, however, concerned that the Chairman of the Memorial Hall Management Committee (Mr. T. Middleton) still had reservations and awaited the outcome of the discussion between Mr. Middleton and the solicitor. Members agreed to attend a further meeting with Mr. Middleton to discuss matters further if the solicitor agreed.

166/09:

Memorial Hall to include:

a) Chain across entrance to Memorial Hall: this matter had been discussed earlier during item 163/09. Members agreed that the chain should be erected and that the clerk should obtain quotations for the work.

b) Improvements to Tennis Court Fence: Members were reminded that the planning permission for the project had been obtained. They agreed that quotations for the work should be obtained after which further consideration would be given to the project.

167/09:

Allotments.
It was confirmed that all the connection work had been carried out and that the water supply was now available.

1. Tap Keys: it was resolved to make a returnable deposit charge of £15 for each key.
2. Allotment Rental Charges: to cover the water charges, it was resolved to raise the annual rental charges to £20 from October 2010.
3. Allotment Regulations: It was agreed to ask the allotment holders to draw up suitable allotment regulations.

168/09:

Open Spaces to include

a) Works to trees at the Memorial Hall: members agreed to obtain quotations for the completion of the pruning scheme.

b) Ramp: an estimate of £75 had been received from RC Saunders to build a ramp which would enable resident from Burney Bit to walk onto Pamber Park. It was resolved to accept the quotation and proceed with the work to the ramp. Work on the proposed handrail would be deferred until a later date. Permission from Englefield Estate would be sought before the work commenced.

c) Hampshire County Council Rights of Way – Priority Cutting List. The parish council had been notified that footpaths 4 and 14 had been placed on the priority list. Members requested that footpath 31 be added to the list.

169/09:

Highways.

1. Arrangements for the public meeting to present the traffic management proposals to the public had been confirmed for 9^th November at 8pm (following monthly meeting at 7 pm.). It was agreed to deliver notice of the meeting to every household in Little London.
   
2. It was noted that Cllr. Kingston would attend the Passenger Transport Forum on 19^th October and the Annual Meeting of Transports Representatives on 14^th November.
3. It was reported that the footpath between Romans Gate and The Glen was overgrown.

170/09:

Borough and County Councillors’ Reports.
Cllr. Mrs. Tucker asked members for their views on doorstep glass recycling and responded to questions from members on other aspects of recycling.

171/09:

Reports from Parish Council Representatives:

1. Pamber Forest Advisory Committee: no meeting.
2. Basingstoke and District Association of Town and Parish Councils: no meeting.
3. Local Liaison Committee: no meeting.
4. The Memorial Hall, Pamber Heath: no report.
5. St. Stephen’s Hall, Little London: no report.
6. AWE Local Liaison Committee: Cllr. McGarvie had attended a meeting at which various safety issues were discussed.
7. Hampshire Association of Local Councils: no report.
8. BDBC Parish Liaison Committee: no meeting.

172/09:

Correspondence.
BDBC: Pamber Parish elections will not take place until 2011.
BDBC: Development Control Agenda 14 Oct 09.
BDBC: Supplementary Document on Design and Sustainability
HALC: Local Council News Summer 2009.
Hampshire County Council: Environment Department Annual Report 2008/09
Hampshire County Council: Hampshire Now Autumn 09.
CPRE: Autumn Supper 11^th November 2009.

173/09:

Date of Next Meeting. The next meeting will be held in St. Stephen’s Hall, Little London at 7 pm on Monday, 9^th November 2009.

The meeting closed at 8.40pm.