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Minutes of the Annual Meeting of Pamber Parish Council held in St. Stephen’s Hall, Little London on Monday, 10th May 2010. Present: Apologies:
Cllr. K. Chapman (Chairman) Cllr. R. Gardiner
Cllr. C. Goss (Vice Chairman)
Cllr. Mrs. M. Hale
Cllr. P. Kingston
Cllr. G. March
Cllr. G. McGarvie
Cllr. F. Mitchell
Cllr. D. Snook
Cllr. Mrs. J. Tyson
Mrs. E.A.Knight (Clerk), Borough Cllr. Mrs. M. Tucker and one member of the public. ANNUAL MEETING 67/10: Election of Chairman.
Cllr. K. Chapman was elected to the office of chairman. 68/10: Election of Vice Chairman.
Cllr. C. Goss was elected to the office of vice chairman. 69/10: Election of Working Parties and Representatives.
The following working parties and representatives were elected: a) Three councillors from the North Ward to consider planning applications:-
Cllrs. Gardiner, Goss and Kingston. b) Three councillors from the South Ward to consider planning application:-
Cllrs. Mrs. Hale, Mitchell and Snook c) Highways Representative from the North Ward: - Cllr. Kingston. d) Highways Representative from the South Ward: - Cllr. Snook. e) Two representatives to review HGV Licence Applications: - Cllrs. Snook and Mitchell. f) Representatives to the following committees:- - Pamber Forest Advisory Committee: Cllr. Gardiner.
- Basingstoke and District Association of Town and Parish Councils: Cllr. McGarvie.
- Pamber Heath Memorial Hall: Cllr. Kingston.
- St. Stephen’s Hall Committee: Cllr. Snook.
- AWE Liaison Committee: Cllr. McGarvie.
- Local Liaison Committee: Cllrs. Tyson and McGarvie.
70/10: Cheque Signing Authority.
It was agreed to appoint any two councillors from Cllrs. Chapman, Gardiner, Goss, Mitchell and Mrs. Hale, plus the Clerk to sign cheques 71/10: Annual Review of Standing Orders and Financial Regulations.
Standing Orders had recently been reviewed and a new document had been agreed based on NALC recommendations. Financial Regulations were reviewed and it was agreed that the document was consistent with current requirements. 72/10: Review of Risk Assessment Schedule and Health and Safety Policy.
The documents were reviewed and it was agreed that the documents were consistent with current requirements. 73/10: Delegation of Authority to make Planning Application Returns.
It was resolved that the Clerk be delegated to make planning application returns on behalf of Pamber Parish Council to BDBC subject to prior circulation of plans for comment by two authorised councillors. MONTHLY MEETING 74/10: | Declarations of Interest.
Cllr. Goss declared an interest in item 78/10a (Planning application BDB/74261)
| 75/10: | Minutes of the last meeting.
The minutes of the last meeting were approved and signed as a true record.
| 76/10: | Matters arising and not appearing elsewhere on the agenda.
There were no matters arising.
| 77/10: | Public Participation
No issues were raised.
| 78/10: | Planning. a) Planning Applications. Cllr. Goss left the room before the planning applications were considered. BDB/72358: Change of use of land from agriculture to use in connection with existing haulage yard, retention of portable building and fenced storage compound with associated landscaping works (Retrospective)
Oak Tree Farm, Bramley Road, Little London,
Objection BDB/72332: Erection of a two storey rear extension
60 Heath Road, Pamber Heath.
No objection BDB/72432: T1- Oak tree – remove.
11, Oakfield Road, Pamber Heath.
No objection BDB/72384: Erection of a single storey timber outbuilding.
Innisfree, Silchester Road, Little London.
No objection BDB/72443: Application for certificate of lawfulness for the existing use of buildings as a dwelling
Neptune House, Forest Lane, Tadley
Awaiting decision BDB/72461: Construction of first floor including raising height of roof and construction of 6 no. dormer windows. Erection of single storey side and rear extensions and front galleried porch.
25 Pelican Road, Pamber Heath.
Awaiting decision which was delegated to Cllr. Kingston. b) Planning Decisions: BDB/72092: Consent to works to preserved trees. Crown reduction and removal of deadwood of an Oak tree
27 Silchester Road, Pamber Heath.
GRANTED BDB/71715: Creation of a new vehicular access and construction of a dropped kerb
Forest Dene, Aldermaston Road, Pamber Green,
REFUSED BDB/71905: Erection of a single storey side extension forming garage and erection of a 1.9 metre high brick and wood panel boundary wall
1 Georgina Gardens, Pamber Heath
REFUSED BDB/72101: Certificate of Lawful Development for existing residential use of a self contained one bedroom flat.
The Hair Shack, 2a, Pamber Heath Road, Pamber Heath.
GRANTED c) Oak Tree Farm.
Councillors expressed some concern that neighbours were not aware of the implications of this proposal and queried whether the Borough Council had consulted everyone concerned. | 79/10: | Finance. a) Cheques for signature: 000959: NALC (10xcopies LCR at £12 each)…………………..120 – 00
000960: BDBC (Grounds maintenance)………………………...871 – 06
000961: Age Concern Tadley and District (s137)………………130 – 00
000962: Tadley and District CAB…………………………………125 – 00
000963: RC Saunders ( Tree cutting at Memorial Hall;
Replace gate post at Pamber Park;
Reinstate footpath at Burney Bit………….…….….....282 – 00
000964: AON Limited (annual premium)…………………...…1,586 – 06
SO: Benyon Estate(Pamber Park rent)…………………………192 – 50 b) Income received since the last meeting:
BDBC: Parish Grant: 1,100 – 00
BDBC: Parish Precept: 12,250 – 00
Lloyds Bank Interest April: 1 – 08 c) Audit: Cllr. Gardiner had completed the internal audit and arrangements had been made for the independent internal audit.
d) Draft Receipts and Payments Account: A copy was given to each member.
| 80/10: | Local Passenger Transport Needs Survey
Cllr Kingston and representatives from Mortimer West End and Silchester had met with Hampshire County Council officers to discuss local needs. Cllr. Kingston had agreed to draw up a questionnaire which would lead to an understanding of the issues, including mobility issues and the level of demand.
| 81/10: | Leases.
The Memorial Hall lease had been signed and completed.
| 82/10: | Allotments
The clerk reported that she had attended a meeting with the Allotments representative at which a set of rules had been drafted for consideration. It was agreed that a meeting of allotments holders would be called at which the allotments holders would appoint a small committee and agree rules. It was also agreed that a contractor would be asked to quote for cultivating some of the rough ground where extra allotments could be sited. Members agreed the course of action and would consider the work to the allotments when the quotation had been received.
| 83/10: | Open Spaces - Grounds Maintenance Contract Extension: a letter of acceptance of terms had been sent to BDBC.
- Forestry Issues at Pamber Park: It was agreed to invite the Head Forester to attend a meeting to discuss the issues.
- BDBC Inspections of Play Equipment. Weekly inspections had taken place and no faults had been reported.
| 84/10: | Highway Matters
The clerk was asked to report to the Highways Authority the potholes in the road at the junction of the A340 and C32 and along Frog Lane, Little London.
| 85/10: | Borough and County Councillors’ Reports
There were no reports.
| 86/10: | Reports from Parish Council Representatives:- | | - Pamber Forest Advisory Committee: arrangements were being made for the quarterly reports to be sent electronically to the clerk and then circulated to councillors.
- Basingstoke and District Association of Town and Parish Councils: no meeting.
- Local Liaison Meeting: no meeting.
- The Memorial Hall, Pamber Heath: A report had been sent for the Annual Parish Meeting.
- St. Stephens Hall, Little London: No report.
- AWE Local Liaison Committee: No report.
- Hampshire Association of Local Councils: no issues were raised.
- BDBC Parish Liaison Meeting: no meeting.
| 87/10: | Correspondence.
BDBC: Development Control Agenda 12 May 2010.
Carers Together Spring 2010.
Kompan: Playgrounds
Open Spaces: Reopening the Gates.
English Heritage: Decision not to list telephone kiosk.
CPRE: Countryside Voice Spring 2010.
BDBC: Standards - 17/05/2010 – Agenda
BVS: May 2010 Newsletter
Advertising Literature.
Clerks and Councils Direct May 2010.
| 88/10: | Date of Next Meeting.
The next meeting will be held at 7.30 pm in The Memorial Hall, Pamber Heath on Monday, 14th June. The meeting closed at 7.35pm |
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