Minutes of a meeting of Pamber Parish Council
held in The Memorial Hall, Pamber Heath on Monday, 14^th June 2010.

Present:                                                                                    Apologies:
Cllr. K. Chapman (Chairman)                                                     Cllr. C. Goss (Vice Chairman)
Cllr. R. Gardiner                                                                       Cllr. Mrs. M. Hale
Cllr. P. Kingston                                                                       Cllr. F. Mitchell
Cllr. G. March                                                                           Borough Cllr. Mrs. M. Tucker
Cllr. G. McGarvie
Cllr. D. Snook
Cllrs. Mrs. J. Tyson
Mrs. E.A.Knight (clerk); PCSO D. May and one member of the public.
.

89/10:

Declarations of Interest.
There were no declarations of interest.

90/10:

Minutes of the last meeting.
The minutes of the last meeting were approved and signed as a true record.

91/10:

Matters arising and not appearing elsewhere on the agenda.
There were no matters arising.

92/10:

Public Participation.
No issues were raised.

93/10:

Planning.

a) Applications:

BDB/72370: Erection of a single storey rear extension and carport.
32 Heath Road, Pamber Heath.
No objection

 BDB/72461: Construction of first floor including raising height of roof and construction of 6 no. dormer windows. Erection of single storey side and rear extensions and front galleried porch.
25 Pelican Road, Pamber Heath.
No objection

BDB/72443: Application for certificate of lawfulness for the existing use of buildings as a dwelling
Neptune House, Forest Lane, Tadley.
Objection

 BDB/72518: Erection of a single storey side extension.
Oaklands, Aldermaston Road, Pamber Green.
Objection

 BDB/72430: Erection of two storey side/rear extensions with the installation of roof lights in the side and rear elevations, erection of a front porch following demolition of existing garage and replacement roof to existing dwelling.  Alterations to existing vehicular access.
Hazeldene, Bramley Road, Pamber End.
Awaiting decision

 BDB/72622: Creation of new vehicular access.
25 Pelican Road, Pamber Heath.
No objection

 b) Decisions:

BDB/72159: Erection of first floor side and single storey rear extensions and erection of attached garage and store.     
Golden Buffs, Burney Bit, Pamber Heath.
REFUSED

BDB/72306: Construction of pitched roofs over existing flat roofed elements
9 Pelican Road, Pamber Heath.
GRANTED

 BDB/72035: Erection of rear conservatory.
11, Spencer Close, Pamber Heath.
GRANTED

 BDB/72242: Erection of a single storey front extension
Walnut Tree House, New Road, Pamber Green.
GRANTED

 c) Appeals:

BDB/71905: Erection of a single storey side extension forming garage and erection of a 1.9 metre high brick and wood panel boundary wall.
1 Georgina Gardens, Pamber Heath

 d) Concern had been expressed about development at Appleton House, New Road and the matter was reported to the Compliance Team (BDBC). Officers had replied that no action was necessary as the works did not need additional planning permission.

94/10:

Finance.

a) Cheques for signature:

000966: BDBC (Grounds maintenance)………………………………………871 – 06
000967: HM Revenue and Customs…………………………………………..256 – 02
000969: BDBC (Deployment of SLRs 2010)………………………………....570 – 00
SO:  Benyon Trust (Pamber Park rent to 24.6.10)……………………….….192 – 50  

b) Income received since the last meeting:

Lloyds Bank interest May…………………………….0 – 95p

 c) An Update of Income and Expenditure was given to councillors.  

95/10:

Accounts and Audit 2009 – 2010.

a) Approval of Income and Expenditure Accounts and Supporting papers 2009/2010.
It was resolved to approve and sign the accounts.

b) Approval of Accounting Statements 2009/2010.
It was resolved to approve and sign the Accounting Statements

c) Annual Governance Statement 2010.
 The responses to the Governance statement were approved and signed.

d) Consideration of Internal Audit Report 2010.
The Internal Audit report was noted. It was agreed to review the Risk Assessment in the autumn.

96/10:

Police Matters.
PCSO May reported that the new Neighbourhood Panel had agreed to meet every three months. The first meeting had been productive. As the summer months were now here, anti-social behaviour would be targeted by patrols. Crime figures were slightly down.

 The chairman stressed how grateful  the parish council was for the support of the police and thanks were given to PCSO for attending the meeting.

97/10:

Parish Footpaths to include :

a) Brenda Parker Way: further to the request for information that was received from the Ramblers’ Association, it was suggested that the footpaths in question were mainly on land that was owned by Englefield Estate and Hampshire County Council.

b) Footpath maintenance: A letter had been received regarding the problems encountered on Footpath 1 in this parish which involved flooding and the need for repair. These matters had been reported to Hampshire County Council on several occasions but no action had been taken.

 The Chairman reported that he had raised the matter with Hampshire County Council prior to the meeting and it was understood that a response had now been received and that the matter was receiving attention.

It was agreed that a letter would be sent to the County Council asking for a progress report.

98/10:

Superfast Broadband
A resident of Silchester had written to ask the council to support his campaign for superfast broadband from the Silchester exchange. He hoped to find a ‘champion’ in Pamber who would promote the initiative locally.

 Members supported the campaign although it was noted that the Silchester exchange did not cover the whole of the parish. It was suggested that the campaign should  be advertised in the Memorial Hall Newsletter.

99/10:

Leases.
A communication had been received from Mr. Middleton concerning the vesting of the lease on the day of the meeting. Members noted the content of the communication and the Chairman and clerk would address the queries.

100/10:

Annual Parish Meeting 2010.
There were no matters raised.

101/10:

Allotments.
A meeting of allotment holders had taken place on 7^th June. At the meeting a committee was formed and the draft regulations, with minor alterations, were generally agreed. There were some matters to be investigated and these would be addressed by the committee. It was agreed that the committee would meet every two months and the date for the AGM next year was agreed.

 Further to the requests made at previous meetings, quotations had been received from DC Saunders.

It was resolved to accept the quotations as follows:

To plough land for allotment use: £200 + VAT

To remove tree stump from allotment: £40 + VAT

To improve the area around the entry gate: £380 + VAT

 It had been reported that an area of fencing around the allotments was in need of repair. This matter would be investigated. .

102/10:

Open Spaces.

1. Regular inspection of the play equipment had been carried out by the Borough Council and no faults were found.
2. Cllr. Gardiner reported that there were signs of barbeques being used behind the hedge on the south boundary. It was agreed to ask the PCSOs and Community Patrolling Officers to patrol the area.

103/10:

Highways to include speeding issues (Impstone Road).

1. Speeding along Impstone Road: It was agreed to inform the police about concerns of parishioners.
2. Local Passenger Needs Survey: Cllr. Kingston reported that a meeting had been held to discuss the questionnaire which would be designed to give an indication of the demand for services in the area. The questionnaire would be trialled with selected members of the public. When finalised, it would be delivered to all houses.

104/10:

BDBC: Consultation on Draft Strategic Housing and Land Availability Assessment.
The document was noted and no comments made.

105/10:

Borough and County Councillors’ Reports.
Cllr Chapman was congratulation on his election as mayor and he outlined the busy schedule that came with the office.

106/10:

Reports from Parish Council Representatives:

1. Pamber Forest Advisory Committee: no report.
2. Basingstoke and District Association of Town and Parish Councils. no report.
3.  Local Liaison Committee: no report.
4. The Memorial Hall, Pamber Heath: no report.
5. St. Stephen’s Hall, Little London: no report.
6. AWE Local Liaison Committee: Cllr. McGarvie gave an outline of the issues raised at the last meeting which included lorry movements, future strategy, diversity plan and the appointment of a new head of business development.
7. Hampshire Association of Local Councils.
8. BDBC Parish Liaison Committee: The Clerk reported on issues discussed at the meeting on 11^th June which included the Regional Spatial Strategy, the Core Strategy and recent planning law changes.  

107/10:

Correspondence.
Mayor’s Office: Invitation to Civic Sunday – 27^th June
Mayor’s Office: Invitation to Armed Forces Day Flag – 21^st June
Impstone Pre-school: Copy of letter sent to Management Committee regarding erection of a permanent, all weather canopy.

108/10:

Date of Next Meeting.
The next meeting will be held in St. Stephen’s Hall, Little London on Monday, 12^th July 2010 starting at 7.30pm.

The meeting closed at 8.40pm